|
Keyboard Shortcuts |
Here's a list
of handy keyboard shortcuts that will work in the main and View Message
windows:
KEYSTROKE ACTION
[Ctrl]> Go to the next message
[Ctrl]< Go to the previous message
[Ctrl]A Select all messages (also works in the Send window)
[Ctrl]D Delete the selected message
[Ctrl]F Forward the selected message
[Ctrl]G Reply to all in a newsgroup
[Ctrl]I Go to Inbox
[Ctrl]M Send and receive mail
[Ctrl]N Open or post a new message
[Ctrl]P Print the selected message
[Ctrl]R Reply to the message author
[Ctrl][Shift]R Reply to all
[Ctrl]U Go to the next unread mail message
[Ctrl][Shift]U Go to the next unread news thread
[Top] |
Read Receipt |
|
If you would
like to know if the mail you're sending is actually being read by the
recipient, just activate your read receipt feature. Here's how: Click on
Tools, choose Options, then click on the Receipts tab. Put a check in the
box that reads; "Request a read receipt for all sent messages".
NOTE: Outlook Express only supports the read
receipt feature in version 5.01 and later. You can upgrade Internet
Explorer to upgrade Outlook Express.
[Top] |
Add New
Sub Folders |
To
quickly add a new subfolder to your standard set of mail folders.
-
Right-click the folder you want to use as the parent.
- Then
select New Folder.
- Enter
the new folder's name.
- Click
OK.
[Top]
|
Automatically Sort Your Mail |
|
The old
Internet Mail in IE 3.0 had an Inbox Assistant to help you sort mail
messages as they arrived, but Outlook Express's new Inbox Assistant puts
it to shame.
To access the
Assistant.
- Select
Tools/Inbox Assistant from the main Outlook Express menu.
- Click
the Add button to create a new sort rule.
- The old
Inbox Assistant let you select only basic To, From, CC, and Subject
criteria, and then only let you move corresponding messages to a new
folder. The updated Inbox Assistant gives you many new options, such as
deleting messages, autoreplying, leaving copies on the server, or
forwarding messages to a different address.
You can even
use the Inbox Assistant to sort mail that's already in your inbox. Just
set up your sorting rules with the Inbox Assistant, click the Apply To
button, and select your inbox. Outlook Express filters through the
existing inbox messages and applies the rules accordingly.
[Top] |
Sending Mail in HTML |
|
Outlook
Express lets you create and view email in HTML instead of just in plain
text.
To create an
HTML message, click the Compose Message button on the main menu. In the
New Message menu, select Format/Rich Text (HTML). A new toolbar appears
that contains standard HTML formatting buttons for fonts, lists, images,
and lines. You can use these buttons to create slick HTML email that your
recipients can view either in HTML-ready email programs or in a Web
browser.
NOTE: Not all mail software can read HTML pages, so
unless you know the recipient can read this format send the mail in text
format.
[Top] |
Import your address book |
|
There is no
need to start from scratch with Outlook Express! It's easy to import your
existing Netscape or Eudora email messages and address books.
To import messages.
Select File> Import> Messages from the main menu. A Wizard steps you
through the process of importing the message.
Importing an
address book is even easier.
- Select
File/Import/Address Book from the main menu.
- Select
the email client you want to import from
- Click
the Import button. Done!
[Top]
|
Create Multiple Email Accounts |
|
These days,
many people have multiple email accounts, both personal and
business-related.
Outlook
Express makes it easy to create several accounts that you can check
independently or all at once. With Inbox Assistant, you can even combine
multiple accounts and put your mail in different folders based on those
accounts.
When you
first install Outlook Express (as part of the IE 4.0 installation) you
create your first account.
To add more:
-
Select
Tools> Accounts from the Outlook Express main menu.
-
Click the
Add button
-
Select the
Mail tab to create a new mail account.
The Wizard
steps you through the process of creating the new account. When the Wizard
finishes, click the Close button in the Internet Accounts dialog box.
Note: You will need to know the necessary SMTP
(outgoing) and POP3 (incoming) server mail addresses. Contact your
Internet Service Provider for these details.
To check mail
in any or all of your accounts:
-
Select
Tools> Send and Receive from the Outlook Express menu.
-
Choose
either All Accounts or an individual account name.
This will
check for mail in the account/s you have specified.
[Top] |
Change the title bar text |
You can
change the text on the Title Bar from Outlook Express to a text of your
choice:
-
Start the
Registry Editor (Start> Run> type in regedit)
-
Go to
HKEY_CURRENT_USER/Software/Microsoft/Outlook Express
-
Click on
Outlook Express to open its contents in the right pane.
-
Select Edit
from the menu.
-
Select New>
String Value
-
Name it
NewTitle
-
Now
double-click this entry and insert your text.
-
Close the
Registry editor and restart Outlook Express.
[Top]
|
Change
the Default Font |
If you would
like to change the font that Outlook Express uses by default when sending
HTML mail. Here's how:
- From
the menu bar select Tools, then select Stationery
-
You can now
set the Default font for both Mail and News
[Top]
|
Backup your Accounts
Information |
If you want
to backup your Accounts Information, follow these steps:
-
Start the
Registry Editor (Start> Run> type in regedit)
-
Go to
HKEY_CURRENT_USER/Software/Microsoft/Internet Account Manager/Accounts
-
Click the
Accounts key.
-
From the
menu select Registry> Export Registry File
-
Select a
name for the file, select the location where you want to save it, and
from the Export range, make sure that Selected branch is selected
-
Click Save
If you want
to restore your Accounts Information, simply Double click on the registry
file, and the values will be imported to your registry (you will have to
re-boot for the process to be completed).
[Top] |
Create a Signature |
|
You can save
a great deal of time by creating a signature that you can add to your
emails with the click of your mouse button. In Outlook Express 5, choose
Tools> Options> Signatures and click New. Type your signature in the Edit
Signature box. To create an alternate signature, click New and type this
second signature. Enable the "Add signatures to all outgoing messages"
checkbox and click Apply, then OK. Your first signature will be the
default and will appear automatically at the foot of all new messages. To
use the alternate signature, highlight and delete the default one from the
message, choose Insert/Signature, and choose the alternate signature to
use.
[Top] |
Dialup a Contact |
|
Outlook
Express has the ability to dial a phone number for you. You can dial a
number for one of the contacts in your address book. To do this, choose
Tools> Address Book, right-click your contact's name, and choose Action>
Dial. Enter the phone number (if it isn't listed already), or choose one
from the drop-down list and click Call to begin dialing.
[Top] |
Block
senders list |
|
If you have
added some-one to the block senders list and you would like to reverse
this, here's how:
Choose Tools>
Message Rules> Block Senders List, click the address of the person in the
list, and click Remove.
[Top] |
Sending
attachments |
|
Before
sending an attachment, please scan it to be sure it is virus-free using
your favorite virus utility. Refer to the virus utility's manual for
instructions on how to do this. Also, limit its size to 1 MB (maximum), to
avoid lengthy downloads for the recipient. You can attach a file to a
message you are composing by clicking on the Attach button on the New
Message toolbar. Then locate the file you want to attach, double click on
the file. This will automatically attach the file.
[Top] |
Prompt for password |
|
You can keep
others that may share Outlook Express with you from accessing your email
account by making Outlook Express prompt for your password before
accessing your email. Choose Tools/Accounts/Mail tab, select your account,
and click Properties/Server tab. Disable the Remember Password check box,
click OK, then Close.
[Top] |
Save a
formatted email |
|
If you find
yourself emailing the same type of formatted email over and over again,
you can save a template of the email to your hard drive for repeated use.
Here's how: Once you have the email created to where all you have to do
is add a few minor details, go to "File", click on "Save as", the subject
line of your email will be the name of your saved mail as default. Choose
a destination to store your email and click "OK".
[Top] |
File Attachment
Considerations |
-
If the file
is larger than 2mb (2,048K), check with the recipient before sending to
ensure that he/she will be able to receive it. Some Internet Service
Providers place restrictions on message sizes.
-
Do not
change the extension of the file. This extension (for example, .doc for
Word documents, .xls for Excel spreadsheets) is used by Windows 95 to
determine what program was used to create the file, and it also makes it
easier for the recipient to know what type of file you have sent.
-
When
sending an attachment, be specific when indicating what type of document
is attached. If you know the software program and its version, include
that in the message
Note: You
may find it necessary to zip or compress the files.
[Top]
|
Delete attachment not the email |
There are a
few methods you can use for this action:
-
If it is a
new message, you can remove the attachment by opening the email message,
right-clicking the attachment icon and selecting "Delete". This
operation will not work once the email has been moved to another folder
as the "Delete" option will be grayed out.
-
Open the
email, click File/Save As and save the eml file on your Desktop. Then
open it there with Notepad or Wordpad and delete
all info below the text in the body of the message all the way to the
end. Then in Notepad or Wordpad, click File/Save (NOT Save As) and you
can then drag and drop it into a local mail folder in Outlook Express.
-
Open the
folder with the message(s) from which you would like to delete the
attachment. Right click on the message in the message list and chose
"Save message(s) to file(s)...". Save the message to your "New mail
folder" which is nothing but your mail directory and give the file
containing the message the extension ".cnm". A few seconds later you
might be informed that new mail had arrived .... Proceed with method
"deleting attachments, when mails are still in the new mail folder".
[Top]
|
Drag and Drop Attachment
|
|
Instead of
using the traditional method of attaching files to your emails, here's a
quicker way of getting it done:
Open up a New
email, then minimize it to the taskbar. Browse for the file you wish to
attach and drag & drop it in to the email sitting on the taskbar.
Note:
You will have to hold the mouse over the email until the email opens up,
then drop it in.
[Top]
|
Backup
address book and put on new computer |
|
[You will
need a blank, formatted floppy disk.]
To copy the
Windows Address Book from one computer to another, use the following
steps:
-
Start
Outlook Express on the computer that has the Windows Address Book you
want to copy, point to Export on the File menu, and then click Address
Book.
-
Click Text
File (Comma Separated Values), and then click Export.
-
Type a
descriptive name in the Save Exported File As box, click Browse, click a
floppy drive in the Save In box, and then click Save.
-
Click Next,
click the appropriate check boxes to select the fields you want to
export in the "Select the fields you wish to export" box, and then click
Finish.
-
Quit
Outlook Express, and then insert the floppy disk in the computer you
want to copy the Windows Address Book to.
- Start Outlook
Express on the computer you want to copy the Windows Address Book to,
point to Import on the File menu, and then click Address Book.
NOTE: To import a comma-separated file in Outlook
Express 5, point to Import on the File menu, click Other Address Book,
click "Text File (Comma Separated Values)," and then click Import. Skip to
step 8.
-
Click Text
File (Comma Separated Values), and then click Import.
-
Click
Browse, click the appropriate floppy drive in the Look In box, click the
file name you typed in step 3, click Open, and then Next.
-
Click the
appropriate check boxes to select the fields you want to import in the
"Map the fields you wish to import" box, and then click Finish.
-
If you
receive a message "Would you like to replace the existing entry with the
import entry?," click Yes To All to replace all duplicate entries, and
then quit Outlook Express. Reopen outlook Express and the address book
will function normally.
[Top]
|
Open
Address Book from Run |
|
Microsoft Outlook and Outlook
Express store your address book information in a file called "Windows
Address Book". To access this file, go to Start, type in:
wab
then press enter on your keyboard.
[Top]
|
Quickly
add an address |
When you're
in the Inbox, double-click on the message. This will display it in its own
window. Then, on the 'From' line (in the message header), RIGHT-click on
the name of the person or company that sent the message, and
select the "Add to Address Book" option. The name will be added.
[Top]
|
Archiving OE Messages
|
If your
Outlook Express folders are getting pretty full. Here is how you can empty
the folders while saving the valuable message:
-
Run Outlook
Express
-
Select the
folder you want to save.
-
Click
Create Mail and enter a name for your backup in the Subject line.
-
Drag all
the messages you want to save from the selected folder into the new mail
message.
Note:
You can use
Ctrl + A to select all the messages. Dragging the messages to the new mail
message will attach all the files to the new message.
-
Choose
File/Save As
-
Locate a
folder for your file and click Save.
Now, you can
double-click your new file to read any of the saved messages.
[Top]
|
Choose Message Columns |
If you don't
like the default settings for the message columns, here is how you can
change this feature:
-
Run Outlook
Express
-
Choose
View/Columns.
-
When the
Columns dialog box opens, deselect the check boxes of columns that you
don't need and click OK.
[Top]
|
HTML
Message Won't Print |
There is a
bug in Outlook Express and Internet Explorer 5.0 and earlier. You may come
across blank pages being printed. If this should occur, I recommend
upgrading to the highest version as Microsoft fixed this in Outlook 5.5 /
Internet Explorer 5.5. However, if you should still have problems, here
is what Microsoft recommends as a fix for printing HTML formatted
messages:
-
In MS IE,
OE or Exchange click the View menu> Encoding > clear the Auto-Select
box.
Note: Prior to making any changes to your registry
ensure to make a
back up copy. If you do not feel comfortable or are not at an
experience level to perform this task, then do not attempt it.
-
Run Regedit
and go to:
HKEY_CURRENT_USER\Software\Microsoft\Internet Explorer\Main
-
In the
right hand pane look for the "Use StyleSheets" String Value.
-
Create it
if not present, or edit it to change its value from no to yes to enable
the use of Style Sheets.
-
Then try to
print a web page from Windows Explorer, MS IE or OE.
If the
printing function is still disabled, if you get a blank page, or if your
printed page(s) look garbled, delete the "Use StyleSheets" value
altogether. Exit the Registry Editor when done.
[Top]
|
Change
your view |
|
The Address
Book in OE5 offers you a new View option. You are able to view the
Address Book in a Windows Explorer type 2-pane view. This view displays
all of your folders and groups in the left pane and all of your contacts
in the right pane. To set this new view, run Outlook Express and click
Addresses. In the Address Book, choose View/Folders and Groups.
[Top]
|
Uninstall and Reinstall OE
|
|
This is the
easy way to uninstall and reinstall OE.
You may
require a Windows CD or your
computer's Restore CD.
1.
Select Start Button / Control Panel / Add & Remove Programs / Add &
Remove Windows Components
2. Find
Internet Explorer in the list (OE is part of it) and uncheck it
3. Click
Next, and then Finish, exit Control Panel and reboot computer
4.
Select Start Button / Control Panel / Add & Remove Programs / Add &
Remove Windows Components
5. Find
Internet Explorer in the list (OE is part of it) and check it
6. Click
Next, and then Finish, exit Control Panel and reboot computer.
If this
procedure doesn't work, I suggest you download a fresh copy of IE or OE
from microsoft.com and install it over your current copy.
[Top]
|
Compressing OE Folders
|
If you would
like to compress your mail folders manually (even though OE does this
automatically), here's how:
-
Open
Outlook Express
-
Select
Tools
-
Select
Options
-
Select the
Maintenance tab
-
Select the
option titled: Clean Up Now
-
In the
Local File Cleanup windows, select Compact
-
Click Close
[Top]
|
Remove Windows Messenger From
OE |
This tweak is
used to remove MSN Instant Messenger functionality and integration from
Outlook Express.
-
Open your
registry and find or create the key below.
-
Create a
new DWORD value, or modify the existing value, called "Hide Messenger"
and set it according to the value data below.
-
Exit your
registry, you may need to restart or log out of Windows for the change
to take effect.
Note: This
tweak should also remove AOL Instant Messenger 5 integration.
[Top]
|
Delete
Mail Without Opening |
|
You can turn
off the preview pane, which would then require you to double-click on a
message to open it. To remove the pane, click on View>> Layout and
un-check "Show preview pane".
Also, you can
setup a Preview button on the top toolbar in OE to toggle this effect
on/off. Go to View>> Layout>> Customize Toolbar. From the left pane
select Preview and move it to the right pane, click close. You should now
have a button on the toolbar that says Preview. You can now toggle between
having the bottom pane closed or opened.
[Top]
|
Change sound for new messages
|
|
You can
change the sound for New Mail Notification under Control Panel>> Sounds.
[Top]
|
Save a
message w/o attachment |
There are 2 ways, neither of which is perfect, but both will get it done.
1) Forward the message to yourself, remove the attachment, then click
File>> Copy to Folder, or just mail it to yourself. The disadvantage of
this method is that the message now appears to have come from you, not the
original sender.
2) Click File>> Save As and save the message as type *.eml, or just drag
the message onto your desktop. Open that file in Notepad, scroll down to
the beginning of the encoded attachment (you can't miss it), and delete
everything below that. Save the file, then drag the *.eml and drop it in
an OE folder. The disadvantage is that it is time consuming, but the
original headers remain.
[Top]
|
Attaching Multiple Files |
You can
attach files to your message three ways:
-
Use the
paper clip button on the Compose message window
-
Using
Windows Explorer and then navigating back to your Compose message window
-
Drag and
drop the file into your message window.
To attach
multiple files, first compose your message in the Compose/Reply Message
window. Next, open Windows Explorer and highlight all the files you want
to attach. Third, drag the files over the top of the New or Reply Message
window that is on your toolbar and hold them there long enough for the
window to become active. Release your mouse button of the message. There
you are-multiple files attached at once.
[Top]
|
Send Picture Not As
Attachment |
Instead of
sending the picture as an attachment--in which case, the person has to
open the photo separately, you can insert the photo directly into the
message. (First make sure that your recipient can receive HTML messages.)
Here's how to include a graphic directly into a mail message:
-
Click the
Compose Message icon on the toolbar. (If you don't see a toolbar of
options just below the Subject line, choose Format + Rich Text [HTML] to
make the toolbar appear.)
-
Type the
body of your message.
-
Place the
cursor wherever you want to insert the picture.
-
Click the
Insert Picture button on the toolbar (it looks like a postcard with
mountains on it).
-
Click the
Browse button and navigate your way to the picture you want to use.
-
Select the
picture and then click Open.
-
Click OK.
-
Click
[Send]
[Top]
|
Add a
Dividing Line |
Here is how
to add a separator (a dividing line) to a message:
- Click the
Compose Message icon on the toolbar. (If you don't see a toolbar of
options just below the Subject line, choose Format + Rich Text [HTML] to
make the toolbar appear.)
- Type the
text of your message.
- Place the
cursor where you want the separator to appear and then click the Insert
Horizontal Line button (it has--of all things--a horizontal line on
it).
- Click
[Send].
[Top]
|
Attach Background Sound
|
If you would
like to send an email with background music that will automatically play
when opened, here's how:
-
Create a
new email message.
-
Ensure that
it is in HTML format by going to Format on the toolbar and selecting
Rich Text (HTML).
-
Then select
Format>> Background>> Sound
-
Use the
Browse button to select the sound file you want to play in the
background.
-
Specify
whether you want the sound file to be played continuously or a certain
number of times.
-
Click OK.
Note:
Be sure that the file size is not too large. Large files can take a great
deal of time to download which can be very annoying to the recipient.
[Top]
|
Disable the OE splash screen |
Warning:
Making mistakes in the Windows Registry can have serious effects on your
Windows OS. Be sure that you make a fresh backup copy before making any
changes. Use the registry editor at your own risk.
-
Go to
Start>> Run. Type in: regedit [Enter] or click OK
-
Navigate to
the following registry key:
HKEY_CURRENT_USER>>Identities>>{GUID}>>Software>>Microsoft>>Outlook
Express>>5.0
Note: GUID is
your Global Unique IDentifier for your identity.
-
Click once
of the 5.0 entry to empty its contents into the right pane.
-
Right click
an empty area of the right pane.
-
Select
New>> DWORD
-
Name this
new DWORD value NoSplash.
-
Now,
double-click your new NoSplash entry and enter a value of 1.
-
Exit the
registry editor and reboot your system.
[Top] |
Hide Outlook Bar in Outlook Express |
|
Since Outlook
Express already has a layout that shows folders that duplicate the Outlook
Bar. You can just go ahead and hide it by using Window Layout Properties.
Select View>> Layout. When the Window Layout Properties dialog box
appears, simply deselect the Outlook Bar check box and click OK.
[Top]
 |
How to Delete Outlook Express Emails Without
Opening Them |
By default,
emails automatically open in a "Preview Pane" just below your Inbox list
whenever you click on an email. Due to viruses, worms and other
undesirables, it may not be a good idea to let Outlook Express display
these messages automatically.
Also, emails that contain images can be tagged by the author to report
that this email was opened by the user giving them proof of a valid email
address. This confirmation would result in you getting more SPAM in your
inbox.
Outlook Express has provided a method of deleting a message without ever
opening them rendering them harmless. As you know, most of the time you
can tell what kind of message it is by the subject line, so there is no
need to take a chance on opening it.
To setup OE
to delete an email without opening it:
-
Open your
Inbox and click View in the top menu bar
-
Select
Layout and a Window Layout Properties box will open
-
Uncheck the
box that says Show Preview Pane.
-
Click Apply
and OK.
This will
mean that only your Inbox list of messages will be displayed. To view a
message, just double-click it, and it will open in a new window. To Delete
a message, just click once on it to highlight it and then click the Delete
button. It will now be sent to your Deleted Items Folder and can be
restored from there if you make a mistake.
Toggle the Preview Pane
You can also setup Outlook Express to toggle the Preview Pane on and off.
Here's how:
-
Open your
Inbox and click View in the top menu bar
-
Select
Layout...
-
Click the
Customize Toolbar button
-
In the
Customize Toolbar window and inside the menu titled "Available toolbar
buttons", scroll the list and locate "Preview Pane".
-
Click once
on Preview Pane and click the "ADD" button to the right. The Preview
Pane entry will now reside in the "Current toolbar options" window.
-
Again,
click on the Preview Pane entry to highlight it and select the "Move"
button options to locate the Preview Pane button to a desired location
on your toolbar.
Now that you
have the Preview Pane button on your toolbar, you can click on your email
message to highlight it and select the Preview Pane button in your toolbar
to preview this message. Clicking the Preview Pane button again will
return you to your previous setting.
[Top] |
How to Backup Outlook Express Data |
Below are
detailed instructions for backing up your Outlook Express data:
-
On the
Tools menu, click Options.
-
On the
Maintenance tab, click Store Folder.
-
Select the
folder location, and then press CTRL+C to copy the location.
-
Click
Cancel, and then click Cancel again to close the dialog box.
-
Click
Start, and then click Run.
-
In the Open
box, press CTRL+V, and then click OK.
-
On the Edit
menu, click Select All.
-
On the Edit
menu, click Copy, and then close the window.
-
Right-click
any empty space on your desktop, click New, and then click Folder.
-
Type "mail
backup" for the folder name, and then press ENTER.
-
Double-click the Mail Backup folder to open it.
-
On the Edit
menu, click Paste.
-
Close the
Mail Backup window.
Copy the
contents of the "mail
backup" onto a floppy (or similar device).
Please check the contents of the floppy for these following files:
-
SentItems.dbx
-
DeletetedItems.dbx
-
Folders.dbx
-
Inbox.dbx
-
Offline.dbx
-
Outbox.dbx
-
pop3idil.dbx
If the
contents on the floppy are similar to the contents as specified above
(they do not need to be all the same) then perform the following steps to
import them to the new system:
-
Insert the
floppy drive into the new drive.
-
Make a
folder and name it: "backup" and place it on the desktop.
-
Copy the
contents of the floppy drive into the "backup" folder on the desktop.
-
Open
Outlook Express
-
Click File
in the menu bar, select Import and then select Messages
-
Click
Microsoft Outlook Express 5
-
Click Next
-
Click the
radio button for "Import mail from an OE6 store directory"
-
Click OK
-
Click
Browse button
-
Double-click Desktop and then select Backup folder
-
Click OK
-
Click Next
-
Click on
the radio button of "All Folders"
-
Click Next,
this will restore all the data into the Outlook Express boxes
-
Click
Finish
[Top] |
Add a Signature to Outlook Express |
Adding a
signature can be a very good time saver. I use a signature block that is 7
lines long. So, typing that in with every e-mail that I send is not a
option. Here's how to set it up:
-
Open
Outlook Express
-
Go to
Tools>> Options...
-
In the
Options menu, choose Signatures, then select New
-
In the Edit
Signature section, make sure that the "Text" selection is ticked. Or, if
you would like to browse for a signature on your hard drive, you can
tick the "File" selection.
-
Enter the
text for your new signature. Most commonly used signatures include:
-
Name
-
Company
-
Title
-
Web Address
of company
-
E-mail
Address
-
Company
Slogan
Here is a
sample of what mine looks like:
Vince Underwood
President, 5 Star Support
Microsoft MVP Windows Shell/User
/ipboard/index.php
admin@[no spam]5starsupport.com
A Computer Learning Environment
-
After
you've finished inputting your new signature, click Apply
Your new
signature will now be available to use with your outgoing mail.
Here is how to attach your new signature to an Outgoing
message:
-
Open
Outlook Express
-
Click the
Create Mail button
-
In the New
Message window, type your message as you normally would
-
Place your
cursor where you would like your signature to appear
-
Go to
Insert>> Signature>> Select the signature that you would like to use
Your
signature will now appear in the body of your email message.
[Top] |
Send a picture in the body of your message |
If you are
sending a group of pictures, then it is probably best to send them as an
attachment to your e-mail message. But, if you are only sending one or two
pictures, then the person you are sending to might find it more convenient
to have them right in the body of the message so that they don't have to
go and open the attachment. Here's how:
-
Click the
Create Mail button in the top toolbar.
-
Type the
body of your message.
-
Click in
the body of your message where you would like to insert your picture.
The cursor will now blink at this location.
-
Click the
Insert button on the New Message toolbar.
-
Click the
Browse button and navigate to the picture you want to use.
-
Select the
picture and click Open. Then click OK.
Next, I will
show you how you can resize the picture to any desired size:
-
Click once
on the picture in the body of your e-mail message.
-
Place your
cursor over any of the small square boxes that reside on the pictures
edges until the cursor changes into two arrows.
-
Left click
once and while holding the mouse button down, drag the picture to the
desired size.
Next, I will
show you how you can format the picture:
-
Right click
the picture in the body of your e-mail message.
-
Select
Properties (See resulting image below).
-
From here
you can insert "Alternate Text" into the picture so that the recipient
will see what you've typed when they mouse-over the picture.
-
Or, you can
modify the layout of the picture, such as; align it to the left or right
by clicking the dropdown menu labeled "Alignment". Once you open this
menu, you will see a large selection of options available. The default
setting is "Baseline".
-
Or, you can
add a border to the picture by simply placing a number inside the box
labeled "Border Thickness". The larger the number, the thicker the
border.
-
Or, you can
indent your picture by placing a number inside the two "Alignment" boxes
labeled "Horizontal" and "Vertical". The larger the number, the larger
your picture will be indented.
-
Feel free
to play with any of these settings. Everything can be easily reversed.
Once you have everything just the way you want it and you have filled in
the "Send To" and "Subject", click Send
[Top] |
E-Mail Link Not Working |
An emailed
link is click and does nothing. If you are using Internet Explorer, there
are several methods that could fix this issue:
Method #1
Open IE, go to Tools>> Internet Options>> Programs tab>> Click the Reset
Web Settings button>> Uncheck the "Reset My Home Page" check box, then
click Yes.
Method #2
Open IE, go to Tools>> Internet Options>> Programs tab>> Make sure the
checkbox titled "Internet Explorer should check to see whether it is the
default browser" is checked. If it is not, then check it and Apply the
change. Reboot your computer and reopen IE.
Method #3
Open IE, go to Tools>> Internet Options>> Programs tab>> Make sure that
Outlook Express is listed as your default email program under the
"Internet programs" options.
Method #4
Go to Start>> Run: type in: REGSVR32 URLMON.DLL [Enter] or Click Yes
You will receive a "procedure completed" message.
Method #5
Open Outlook Express, go to Tools>> Options>> Read tab>> Uncheck the "Read
all messages in plain text" checkbox>> Click Apply.
Method #6
If all else has failed, then it must be that your firewall security
settings are set too high. Also, check to make sure that a popup window
blocker is not blocking your browser windows from loading.
[Top] |
Managing Your Outlook Express E-mail |
If you have a
variety of contacts that each send you quite a bit of mail. It may be
easier for you to have Outlook Express sort these e-mails in to individual
folders for you. This will make for a much less cluttered inbox. Here's
how:
-
Open
Outlook Express
-
In the left
pane and under the "Folders", click the "Local Folders" folder towards
the top
-
Go to
File>> Folder>> New (CTRL + SHIFT + E)
-
Type in the
name for your new folder under "Folder name:". In this example I will
use: "Shift Manager" as the name for this new folder.
-
Click OK
The new
"Shift Manager" folder will now be created and reside within the rest of
your local folders.
To make each e-mail from the "Shift Manager" automatically go to your new
folder, you need to set up an e-mail rule for Outlook Express to follow,
here's how:
-
With
Outlook Express open, go to Tools>> Message Rules>> Mail...
-
The New
Mail Rule window will now be shown. Under item #1 (Select the Conditions
for your rule), place a checkmark in the checkbox titled: "Where the
From line contains people"
-
Under item
#2 (Select the Actions for your rule), place a checkmark in the checkbox
titled: "Move it to the specified folder".
-
Now there
will be two links residing in the item #3 box (Rule Description). You
will need to click each link separately and fill in the appropriate
information pertaining to each rule. In this case, you would click the
two links named:
-
Contains people:
Place the name of the person sending you the e-mail in this box. Or
you can select the individual from the Address Book by clicking the
Address Book button. Once you have selected the name, click "Add",
then click OK.
-
Specified:
Click the folder that you would like associated with this rule and
then click OK.
-
Under item
#4 (Name of the rule), for this example I will name it "Shift Manager".
Then click OK and the OK again.
The new
"Shift Manager" folder is now set up to receive e-mail from the person
that you've specified in your rules.
[Top] |
Configure
Outlook Express for Yahoo mail |
-
From the
Tools menu, choose "Accounts."
-
Select the
"Mail" tab.
-
Click the
"Add" button.
-
From the
Add menu, click "Mail."
-
In the text
box labeled Display Name, type your name and click "Next."
-
In the
Email Address box, type your Yahoo! Mail address (be sure to include
"@yahoo.com") and click "Next."
-
Under "My
incoming mail server is a..." select "POP3."
-
Type
"pop.mail.yahoo.com" in the Incoming Mail (POP3, IMAP, or HTTP) Server
box.
-
Type
"smtp.mail.yahoo.com" in the Outgoing Mail (SMTP) Server box.
-
Click
"Next."
-
In the
Account Name box, type your Yahoo! Mail ID (your email address without
the "@yahoo.com").
-
In the
Password box, type your Yahoo! Mail password.
-
If you want
Outlook Express to remember your password, check the "Remember password"
box.
-
Do
not check the boxes labeled "Log on using
Secure..."
-
Click
"Next."
-
Click
"Finish."
Important: The Yahoo! Mail SMTP
server now requires authentication. To turn this setting on:
-
From the
Tools menu, choose "Accounts."
-
Select
the "Mail" tab.
-
Double-click the account labeled "pop.mail.yahoo.com."
-
Select
the "Servers"
tab.
-
Check the
box next to "My Server Requires Authentication."
-
Click
"OK."
To
control deletion of messages from the Yahoo! Mail Server:
-
From
the Tools menu, choose "Accounts."
-
Select
the "Mail" tab.
-
Double-click the account labeled "pop.mail.yahoo.com."
-
Select
the "Advanced" tab.
-
In the
Delivery section at the bottom of the window, check "Leave a copy of
messages on server" if you want to save your Yahoo! Mail messages on
the Yahoo! Mail server as well as on your local computer. Do
not check this box if you want your messages
to be deleted from the Yahoo! Mail server once you have received
them in Outlook Express.
If your
ISP blocks port 25 or if you're unable to send email, then you will
need to use port 587 when sending via Yahoo!'s SMTP server. To make
this change, please follow the directions below:
-
From the "Tools" menu, select "Accounts"
-
Select your Yahoo! POP account and click on the "Properties"
button
-
Click on the "Advanced" tab
-
Next to "Outgoing server (SMTP), change port 25 to 587
-
Click "Apply", then click "OK" and "Close"
[Top] |
Saved E-mail Template |
Posted
4.13.06
Subject: Outlook Express Patch KB911567
If you are saving an e-mail template on your local drive, you will have
lost the ability to send this unsent e-mail template once activated by
Outlook Express by installing the subject patch (above). The result will
now be a 'sent' message template and cannot be resent.
For more information on this patch, click the link below:
http://www.microsoft.com/athome/security/update/bulletins/200604.mspx
To return the functionality of your saved e-mail template, you will need
to uninstall the patch.
Warning: Please be aware of the inherent security
risk by uninstalling this patch. See the above link for further details
before deciding to uninstall the patch.
Uninstalling an MS Update:
1. Go to Start>> Control Panel>> Add/Remove Programs
2. Be sure that there is a checkmark the "Show Updates" checkbox.
3. Scroll the list until you find the subject patch number (911567)
4. Click on the patch entry and select 'Remove'. Follow the prompts to
uninstall the update.
5. Reboot your system
If you have Automatic Update configured to automatically download and
install your updates, you will end up with this update reinstalled into
your system again. To stop this behavior, you will need to reconfigure
your Automatic Update settings.
Reconfigure your Update Settings:
1. Go to Start>> Run>> Type in: sysdm.cpl [Enter] or click OK
2. In the System Properties window, select the Automatic Updates tab
3. Tick either of the two listed entries:
-
Download
updates for me, but let me choose when to install them.
-
Notify me
but don't automatically download or install them.
4. Click OK
and Exit the System Properties window.
Now that you have reconfigured your settings, you still see the yellow
install shield in your taskbar. You will need to tell Automatic Update to
ignore this update, here's how:
1. Click the yellow install shield in your taskbar.
2. Select 'Custom' installation.
3. In the resulting window, uncheck the update and click OK.
4. Check the box that states; "Do not tell me about it again" (or
similar).
[Top] |
Slow Down (or Stop) Spam Email |
Many websites
use JavaScripts to extract your "Default" email address. This can occur
even if you do not have Outlook Express running during the visit. The
script is designed to access this information from your registry. If you
load Outlook Express with a fake email address, this will stop the script
with gaining access to your real one. Here's how:
-
Open
Outlook Express.
-
Select
Tools>> Accounts
-
From the
Internet Accounts window, be sure that the 'Mail' tab is selected.
-
At the
right side of the windows, select Add>> Mail.
-
The
Internet Connection Wizard will now start. Enter in a Display name that
your would like to use (eg: nospam). Click Next
-
Enter a
totally fictitious email address in the "email address" textbox (eg:
fake@email.addy). Click Next
-
At the
email server names window, you must enter in fake email servers in order
for Outlook Express to accept your new email address. In the Incoming
mail textbox, enter in: pop.xspam.xspam. In the Outgoing mail textbox,
enter in: smtp.xspam.xspam. Click Next.
-
At the
Internet mail Logon windows, type in an account name that you would like
to use (eg:stopspam). Be sure to leave the password textbox blank and
uncheck the "Remember password" box. Click Next.
-
At the
properties window, type in a fake Mail Account name (eg: stop.spam.spam).
Under "User Information", enter a name (eg: stopspam) and then enter
your fake Email address: fake@email.addy. Be sure to uncheck the
"Include this account when receiving mail or syncronizing" checkbox.
Click OK.
-
The Wizard
will now quit. Make sure each time you open a "New Message" window, you
must select a valid email account from the dropdown list in the "From"
field.
[Top] |
